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Easily manage events in-house

At an event, everything revolves around your guest. He should feel good all around. As an attendee management tool, eventry helps you plan, manage and control all processes seamlessly before, during and after the event.

Another advantage: eventry’s attractive licensing model! With the initial license and deployment costs, eventry can be used company-wide without user restrictions. Only a manageable event flat rate is charged per event, in which support is already included. The investment in eventry has thus already paid for itself after just a few events.

  • Software solution for in-house event management
  • Optimal for smaller recurring events
  • Simple and intuitive use
  • Optimizes tasks and processes
  • High degree of customization
  • Attractive license model

Successfully used for:

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Modular for a successful event

As much as necessary, but no function too much: when you are busy preparing your event, you want targeted solutions. eventry has a modular structure so that you don’t lose track in a jungle of possibilities. This means you only use the functions that you really need.

The advantages are obvious: you benefit from an agile and lean, but equally comprehensive overall solution. You can see below that we have considered every aspect of event planning. There you will find brief explanations of the individual modules:

New events can be created quickly and easily, existing events can be copied and edited at the touch of a button.

Easy creation and management of activities and social programs incl. Contingents. Multiple booking options available for main and companion.

System users with graduated authorizations can be created independently in the integrated user and rights management. Graduated authorizations (roles) can be assigned. These roles are assigned per user and per event.

For the online registration pages, graphic templates in your company’s corporate design are stored in the system and can be selected for each event simply “by clicking”.

eventry is set up under a customer-specific domain and is thus accessible via any current Internet browser. No installations or integrations are required on your end.

The online registration is available in German and English by default. Texts and content can be independently maintained via intuitive interfaces.

Interactive selection of the desired data fields and queries per event. Different fields in case of cancellation, mandatory fields as well as fields editable by the guest can be defined “per click”.

Participant data is easily added to the event via Excel upload and can then be edited via the admin area.

Traceable mail sending directly from the tool. Mail templates in the customer’s corporate design are stored and can be selected for each event. The PDF module can also be used to provide personalized participant documents at the touch of a button.

Integrated trip management – trip types and routes incl. corresponding quotas can be created and managed.

Intelligent hotel management – hotels, room types and daily allotments can be created and managed. Hotel assignment is either on a guest or group basis.

Electronic registration of guests on site. Participant search via QR code scan or name search. Print name badges or personalized attendee materials directly from the system.

The dashboard provides you with an overview of various figures related to your event. Here you get a quick overview of the registration status, contingent utilization, emails sent, etc. The dashboard is displayed first when you log in or activate another event.

With the optionally integrable image gallery, your event will have an impact even after the event. Fast configuration, easy image upload – immediately after the event your gallery is online. Optionally with or without login.

Create and evaluate individual online surveys after an event. The survey can be anonymous or personalized. Evaluations are available as PDF reports.

Our software for your participant management

How can I start?

Even though the use of eventry is quite simple and intuitive, we will guide you from the very beginning.
Our proven onboarding process is simple, straightforward and very transparent.

  • Consulting +
    individual offer
  • Demo access +
    Contract award
  • Live gear +
    Introduction to the system

Successfully used by:

Costs and support

At eventry, we rely on a flexible and simple payment model for good reason. From practical experience, we know how diverse events can be in terms of size and frequency.
That’s why you can use our attendee management software with an advantageous licensing model – and without user restrictions. Instead of monthly fixed costs or fees per user, we work with a uniform event flat rate, which already includes our support.
Added to this are the operating costs for ongoing administration, domain and SSL certificate, and hosting in a German data center.

One time costs

from 15.995€

License, setup and deployment costs Incl. Training

Cost per event

    • Project flat rate per event incl. Support by mail or phone

295,00 € per event

Operating costs

    • Administration
    • Domain and SSl certificate
    • Hosting & Backup

1.950,00 € per year

Services

  • Layout & Design
  • Invitation production
  • Lettershop & Shipping
  • Guest Hotline
  • On Site Support

Data protection in guest management

Safety is a top priority for us. Since customer data is sensitive, maximum security must be ensured in digital subscriber management. Therefore, every GuestHub installation runs secured on a Guest-One server in one of the largest data centers in Germany and thus fulfills the requirements of the DSGVO.

By the way: Your data will not be kept permanently, but imported per event and deleted after the event. What data is collected,
you alone decide through a simple configuration of the registration form.

Are you interested in eventry?
Make a consultation appointment now!

Guest-One GmbH

Hofaue 39
42103 Wuppertal
Germany

Tel.: +49 202 37 161 – 0
Fax: +49 202 37 161 – 99
info@g1.de

    You are looking for a
    holistic care?

    You are planning a short-term event with individual
    Requirements for which you need a full-service solution?

    Then our full-service guest management GuestHub
    just right for you. – Whether live, digital or hybrid.

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