Software eventry for guest management

our software for guest management

Whether customer or employee events, incentives or seminars: Many companies, associations or agencies, hold recurring events year after year. Of course, you can always hand over guest management to an external service provider – or you can work quickly, efficiently and cost-effectively with eventry.

What is eventry?

eventry is a flexible, web-based multi-event tool for guest management, ideal for companies, associations or agencies that hold recurring events. Digital, sustainable and contemporary!

What do I need eventry for?

With eventry, the flexible, web-based multi-event tool, you can easily organize guest management yourself. From sending invitations to online registration to check-in at the event, eventry supports you in organizing and managing your guests – online and in real time.

What advantages does eventry offer?

At an event everything revolves around your guest. He should feel comfortable all around. eventry helps you to plan, manage and control all processes – before, during and after the event.

Better resource planning
Optimized workflows and processes
accurate evaluation and accounting

Time and cost savings
More transparency and fewer security gaps
Simple and intuitive use

Another advantage: eventry is an attractive licensing model and has no user restrictions. The investment in eventry has already paid for itself after a few events.

What features does eventryoffer?

User management

In the integrated user and rights management, system users with graduated authorizations can be created independently. Graduated authorizations (roles) can be assigned. These roles are assigned per user and per event.

Multilingualism

The online registration is available in German and English as standard. Texts and contents can be maintained independently via intuitive user interfaces.

Layout in CD

For the online registration pages, graphic templates in your company’s corporate design are stored in the system and can be selected for each event simply "by clicking".

Event Setup

New events can be created quickly and easily, existing events can be copied and edited at the touch of a button.

Data import "per click

Participant data is easily added to the event via Excel upload and can then be edited via the admin area.

Flexible data fields

Interactive selection of the desired data fields and queries per event. Different fields in case of cancellation, mandatory fields as well as fields editable by the guest can be defined "per click".

Mailings and PDF

Traceable mail dispatch directly from the tool. Mail templates in the customer’s corporate design are stored and can be selected for each event. Via the PDF module, personalized participant documents can also be made available at the push of a button.

Hotel Management

Intelligent hotel management - hotels, room types and daily allotments can be created and managed. Hotel assignment is either on a guest or group basis.

Travel Management

Integrated trip management - trip types and routes incl. corresponding quotas can be created and managed.

Activities

Easy creation and management of activities and social programs incl. Contingent. Various booking options for main and accompanying person possible.

Check-in

Electronic registration of guests on site. Participant search via QR code scan or name search. Printing of name badges or personalized participant documents directly from the system.

Feedback

Creation and evaluation of individual online surveys after an event. The survey can be either anonymous or personalised. Evaluations are available as PDF reports.

Dashboard

The dashboard provides you with an overview of various figures relating to your event. Here you get a quick overview of the registration status, contingent utilization, emails sent, etc. The dashboard is displayed first when you log in or activate another event.

Available online

eventry is set up under a customer-specific domain and is thus accessible via any current Internet browser. No installations or integrations are necessary on your side.

Picture gallery

With the optionally integrable picture gallery your event will have an effect even after the event. Fast configuration, simple image upload - your gallery is online immediately after the event. Optionally with or without login.

Hosting made in Germany

EU GDPR

Data protection and security

Safety is a top priority for us. Because we know that customer data is sensitive data, the highest level of security must be guaranteed at this point in particular. That’s why every Guest Hub installation runs securely on a Guest One server in one of the largest data centers in Germany, thus fulfilling the requirements of the DSGVO.

By the way: Your data will not be kept permanently, but imported per event and deleted after the event. You alone decide which data is collected by simply configuring the registration form.

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Costs and support

eventry offers you a simple and transparent cost model.

One-time license fees

Annual operating costs

for domain, hosting.
SSL certificate and backups

Project flat rate

Quarterly

Support tickets

Quarterly

Supplemental support services are billed on a per ticket basis or, for major customizations, on a per quote basis.
We are happy to offer special programming, adaptations or graphic productions on a time and material basis. We are happy to provide you with the necessary hardware as well as the appropriate personnel for the on-site support of your events.

How can I start?

Even though the use of Crew Control is quite simple and intuitive, we will guide you from the beginning. Our proven onboarding process is simple, straightforward and very transparent.

1.

Personal, free initial consultation and coordination of your wishes and requirements

2.

Tailor-made offer

3.

Free demo access and personal training

4.

satisfaction order

5.

Live switching of the system

With us you always know exactly what to expect and what you will get.

DOWNLOAD

Eventry brochure

Plans, wishes, questions?
Get in touch now!

Guest-One GmbH

Hofaue 39
42103 Wuppertal
Germany

Tel.: +49 202 37 161 – 0
Fax: +49 202 37 161 – 99
info@g1.de