125 years of Schmitz Cargobull

On behalf of the lead agency TAS from Essen, Guest-One took over the participant management for a total of three anniversary events of the trailer manufacturer Schmitz Cargobull from Münster Altenberge.

The kick-off was a large employee party at the company headquarters, for the registration of which Guest-One developed a CD-compliant and responsive registration portal. Employees were able to register for the event, as well as other family members, and received personalized admission tickets with a QR code as well as further event information conveniently by mail once registration was complete.

On site Guest-One took over the accreditation of the almost 6,000 guests in two entrance tents and provided corresponding mobile and stationary check-in stations. Security requirements also made it necessary to provide real-time tracking of people present at the event site. For this purpose, the guests had to be electronically registered not only when entering but also when leaving the event. This was done via smartphones, which were configured with a specially developed app. The G1 event dashboard then provided a real-time overview that could be accessed via notebooks and tablets at various stations.

Parallel to the employee party, Guest-One also managed the participant handling for two consecutive customer events, to which about 1,000 international guests were invited in each case. Here, too, a registration portal was used, which was, however, designed to be multilingual and extended by a complex hotel and travel administration.

All in all, contingents in over 30 hotels had to be managed and arrivals and departures from all over the world had to be handled and administered. For travel handling Guest-One provided a working environment for the travel partner Airpartner, in which the booked trips could be entered and the ticket PDFs uploaded.

Guest-One was also on site at the customer events with two guest managers and the appropriate technology to ensure a quick and smooth check-in of the guests.