60 participating banks and around 1,400 guests – the Wirtschaftstag 2018, an event organised by the Verband der Regionen e.V. cooperative association, DZ Bank and the Volksbanken Raiffeisenbanken and Spar- und Darlehnskassen in the Rhineland and Westphalia, took place in November 2018 at the RuhrCongress in Bochum.
On behalf of the agency EREIGNISHAUS Guest-One took over the participant handling for this high-quality entrepreneurial congress with numerous guests from politics, economy and culture.
Invitations to the event were managed by the participating banks, which were able to reserve ticket allotments for their customers in advance. Guest-One provided the participating banks with an online platform for booking tickets and further processing. Ticket allotments could be ordered via this platform and also adjusted in the course of the event.
Customers were approached and invited via the customer advisors in the branches, and all registrations were again entered in the online platform. The organizer and the agency had an up-to-date overview of the registration status and the utilization of the booked contingents at all times during the registration process and could adjust accordingly if necessary. Via the platform, the customer advisors had the option of sending their guests a confirmation email incl. a confirmation e-mail at the push of a button. of an admission ticket or to print out the admission tickets and hand them over personally.
After the registration deadline, all guests were seated in the hall and assigned to defined meeting points. For the seating, Guest-One graphically reconstructed the hall plan in the admin area and then enabled a quick and uncomplicated placement via “drag and drop”.
On site, all guests were registered via the scan of their admission tickets and automatically checked in. Also automatically within a few seconds a name badge incl. the seating and meeting point information is printed and handed out to the guests. At a total of 10 stations, a good 1,400 guests were able to check in completely within one hour.