GuestONE offers an attractive and well thought-out overall solution for cooperatives, associations and clubs that want to hold online meetings or virtual meetings with legally secure digital elections.
Stock corporations, cooperatives, and also many associations and societies are required to hold an annual general meeting or a general or representative meeting. If these cannot be implemented “live” as usual, GuestONE organizes the invitation and participant management, the live streaming of the meeting as well as the legally compliant implementation of online elections.
The features of our virtual assembly:
In response to the Corona measures, the legislature has cleared the way for virtual general meetings without accompanying face-to-face meetings with the “Act to Mitigate the Consequences of COVID-19 in Civil, Insolvency and Criminal Procedure Law”. This law has been extended for another 2021.
Amendments were also made to the Cooperative Societies Act (GenG) and the Reorganisation of Companies Act (UmwG), which, among other things, also open up the possibility of digital decision-making.
After completion of an order data processing according to DSGVO, the member list is transmitted to GuestONE and imported into the system. Each member is assigned an individual and unique login code.
Subsequently, personalized invitations are sent to the members – with a link to the registration and the personal login code for easy and quick registration. The invitation may be sent by post, e-mail or a combination of the two.
The responsive online application then works with defined queries and data fields, – optionally the specification of a representative – as well as the download of documents or powers of attorney and static information pages. Validation of a mobile phone number can also be carried out during registration.
After the successful registration you will receive an automatic confirmation email. Herewith the participant of the virtual meeting receives a streaming link and personal access data with login code. The voting token for online voting will also be sent by email or SMS.
GuestONE creates the ballots in the voting system. The voting system also supports differentiated vote weightings and category-specific ballots. It is also easy to react to last-minute changes and motions at the meeting because the ballots can be edited until they are activated.
On the day of the meeting, participants log into the streaming room where they can watch the virtual meeting. Any requests to speak and questions can be submitted to the meeting via a question chat – participants can also be connected by phone or video chat if they wish. From the streaming room, you can also access the virtual voting booth.
After entering his individual voting token, the participant will be forwarded to the deposited ballot papers. If he has several voting rights, he can either enter several tokens one after the other or receive a corresponding voting weighting. Elections can be held live for each agenda item or en bloc, and upstream electronic elections are also possible.
A project manager from GuestONE takes over the election and question management on site or remotely. Election results will be immediately displayed on the livestream or read out at the meeting.
After the online meeting, all participants will receive a follow up email with all the results of the meeting and the digital elections. Upon request, GUEST ONE can also provide documents, minutes or a recording of the virtual meeting for download.
Discussion of your request and clarification of requirements. Personal consultation by G1 management.
Preparation of a first offer based on the information and presentation of comparable project implementations.
Customer feedback on the offer, concretization of the scope of services, detailed calculation and first example designs and mock ups.
Commissioning of the project, kick-off with the client’s project team and G1 project management.
With us you always know exactly what to expect and what you will get. Would you like to learn more about our full-service guest management?
Click here to go to GuestHub.
Hofaue 39
42103 Wuppertal
Germany
Tel.: +49 202 37 161 – 0
Fax: +49 202 37 161 – 99
info@g1.de
Every year, we implement around 100 to 120 projects for and with our customers. Here are some projects. To do this, they can find out in advance about the process of our Guest Hub service. Are you looking for in-house management software? We have the solution with our eventry software!
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Stefan Müller
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Stefan Müller2024-11-08 10:51:502025-03-03 12:43:30JUVE Awards 2024
Many companies, associations or agencies hold recurring events year after year. Thanks to our easy-to-use software solution eventry, you handle your guest management completely in-house.
With GuestHub you implement successful events at short notice and individually. Whether live, digital or hybrid. Depending on the requirements of your event, you will benefit from various powerful modules.
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