Online voting

Whether cooperatives, stock corporations, associations or clubs, whether general or representative meetings – with the support of Guest One, not only virtual meetings can be held, but also legally compliant online elections.

What is online voting from Guest-One?

Guest-One offers a professional complete solution for mandatory annual general meetings, general meetings or representative meetings, consisting of invitation and participant management, live streaming of the meeting as well as the legally compliant execution of online elections.

The features of our online voting:

Legally compliant online voting

Professional<br>Complete solution for general meetings

Selection of a<br>Voting weighting possible

Question & choice management by Guest-One

How does online voting work?

The ballots are created by Guest-One in the voting system. The voting system also supports differentiated vote weightings and category-specific ballots. The ballots can be edited until they are activated, so it is also possible to react to last-minute changes and motions in the meeting. On the day of the meeting, participants log into the streaming room and can then follow the virtual meeting. From the streaming room, you can also access the virtual voting booth.

After entering his individual voting token, the participant will be forwarded to the deposited ballot papers. If he has several voting rights, he can either enter several tokens one after the other or receive a corresponding voting weighting. Elections can be held live for each agenda item or en bloc, and upstream electronic elections are also possible.

A project manager from Guest-One takes over the election and question management on site or remotely. Election results will be immediately displayed on the livestream or read out at the meeting.

What comes after the online voting?

After the online meeting, all participants will receive a follow up email with all the results of the meeting and the digital elections. Upon request, GUEST ONE can also provide documents, minutes or a recording of the virtual meeting for download.

How legally secure is online voting?

When it became clear that official meetings could no longer be held as usual, the legislator reacted and, with the “Act to Mitigate the Consequences of COVID-19 in Civil, Insolvency and Criminal Procedure Law”, cleared the way for virtual general meetings without accompanying face-to-face meetings. This law has been extended for another 2021.

Amendments were also made to the Cooperative Societies Act (GenG) and the Reorganisation of Companies Act (UmwG), which, among other things, also open up the possibility of digital decision-making.

How does the collaboration at GuestHub work?

1.

Discussion of your request and clarification of requirements. Personal consultation by G1 management.

2.

Preparation of a first offer based on the information and presentation of comparable project implementations.

3.

Customer feedback on the offer, concretization of the scope of services, detailed calculation and first example designs and mock ups.

4.

Commissioning of the project, kick-off with the client’s project team and G1 project management.

5.

Implementation demo and live system. Briefing and training after online start. Fixed contact person throughout the project.

With us you always know exactly what to expect and what you will get. Would you like to learn more about our full-service guest management?
Click here to go to GuestHub.

Learn more

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Guest-One GmbH

Hofaue 39
42103 Wuppertal
Germany

Tel.: +49 202 37 161 – 0
Fax: +49 202 37 161 – 99
info@g1.de

You still need more information?

Every year, we implement around 100 to 120 projects for and with our customers. Here are some projects. To do this, they can find out in advance about the process of our Guest Hub service. Are you looking for in-house management software? We have the solution with our eventry software!

September 2023smart@IAA2023

September 2023

Many customers appreciate Guest-One's fast implementation speed, even for complex projects. This was also the case for the Stuttgart agency "zet:project", which commissioned Guest-One with the implementation of the participant management for two events of its client smart within the framework of the IAA in Munich.