To ensure that an event gets off to a positive start for guests, quick check-in and admission are also of particular importance. Nothing is more annoying and unpleasant for guests than standing in line at a counter for a long time, only to find out when it’s finally your turn that your name is unfortunately not on the guest list or that you can’t find your name tag.
A quick and comfortable check-in process for the guests is no trick. As a general rule, it is advisable to use a digital system for accreditation as well and to dispense with printed lists, manual check-offs and pre-produced name tags. This is not only faster, but also much more flexible. For one thing, there is no need to divide up the counters alphabetically – guests can distribute themselves flexibly among the available stations and thus make optimum use of all the counters.
Instead of pre-printed name badges being picked out of file boxes, we recommend that the badge is printed live when the guest checks in. This is not only faster (in 2-3 seconds the badge is printed), it is also much more sustainable as there is no need to throw away badges for no-shows. Another important effect – overviews of already present and still missing guests are available in the system in real time, allowing to react if necessary in the event process.
In the check-in system, all guest data is available at the touch of a button. Important information such as guest categories, booked program sections or materials to be issued can be displayed in the check-in mask, thus enabling a very personal approach and competent treatment of the guests. All systems are developed in such a way that only a short hostess briefing of a few minutes is necessary to operate everything correctly. Experienced project managers from Guest-One take care of setting up the technology, instruct the staff and are present as troubleshooters during the admission process.
If you would like to learn more about our procedures and possibilities, you can find further information and examples here: https://guest-one.com/guest-management/guesthub/gaeste-check-in/